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Protecting your privacy is important to U.S. Bank Canada. We want our customers to understand what personal information we collect and how we use it. In order to provide you with financial products and services as effectively and conveniently as possible, we provide your employer, our affiliates (and other companies that help us serve you) access to information about you. Your employer ("Company") has requested that you be issued a commercial card ("Card") and establish an account ("Account") in your name on behalf of the Company. As required by Canadian law, U.S. Bank National Association (d/b/a U.S. Bank Canada) (hereinafter, "we", "us", "our", or "U.S. Bank Canada") is required to obtain your consent for: (1): the collection of Personal Information; (2) the uses of Personal Information; (3) the retention of the Personal Information; and (4) the parties that may receive such Personal Information. You have been provided with this U.S. Bank Canada Privacy Pledge ("Privacy Pledge") at the time we issue a Card to you and your activation and/or use of the Card constitutes your consent as required by applicable law. Why We Collect Your Information 1. Why We Collect Your Information We gather Personal Information so we can: (i) deliver products and services tailored for your needs or the needs of Company; (ii) issue you a Card and service the Account established in your name at the request of Company; (iii) know who you are and thereby prevent unauthorized access to Personal Information or to your Accounts; (iv) design and improve the products we offer; and (v) comply with laws and regulations that govern us in Canada. 2. Confidentiality and Security We restrict access to Personal Information to those employees who need to know that information to provide products and services to you. We maintain physical, electronic, and procedural safeguards that comply with applicable federal and/or provincial standards and regulations in Canada to guard Personal Information. 3. What Information We Collect We may collect the following types of Personal Information:
4. What Information We Disclose We require companies to which we disclose Personal Information to maintain its confidentiality. We disclose Personal Information to affiliates and/or nonaffiliated third parties in certain circumstances. For example, we may disclose Personal Information to: (i) companies to assist us in servicing your Account with us; (ii) to government entities in response to subpoenas; (iii) to Company and any party authorized by Company; (iv) other financial institutions, to persons with whom you or Company has a financial or other business dealings and, with your or Company's consent, to other parties; and (v) if applicable, we may disclose Personal Information to collection agencies, credit bureaux, attorneys or other parties associated with collecting any debt you owe on the Account. 5. Retention of Information and Inquiry Rights A. We retain Account statements for seven (7) years. We retain Personal Information about the Account(s) for six (6) months after the Account is cancelled; provided that the Account has been paid in full. If there is any fluctuating activity regarding any Account after closure (e.g. payment), the six (6) month period will begin once such Account has been paid in full and there has been no activity on the Account for six (6) months. B. You may make inquiries regarding Personal Information and you may request U.S. Bank Canada to correct any errors regarding such information; provided that you notify us in writing of such error and provide us with a reasonable time to review your request. We will investigate the matter and, if an error has occurred, we will correct any error to Personal Information. You may make inquiries about Personal Information by calling us at 1-800-588-8065 or writing at the address indicated below. You may correct any errors by calling us at the number above followed by confirmation in writing or write to us at U.S. Bank National Association Card Centre, Corporate Payment Systems, 120 Adelaide Street W., P.O Box 2300, Toronto, Ontario, M5H 1T1. 6. Closed or Inactive Accounts We will continue to adhere to the Privacy Pledge policies and practices described in this notice even after your Account is closed or becomes inactive. If you or Company is no longer a U.S. Bank Canada client or your Cardholder or Company's Card Agreement terminates, U.S. Bank Canada may keep Personal Information in its records so long as it is needed for the purposes described in Sections 1, 4 and 5, above. This Privacy Pledge is available on our Web site at usbankcanada.com. 8. Multiple Copies of Disclosure You may receive multiple copies of this notice over time, and you will need to give your consent to the policy to activate Cards. 9. Additional Rights and Modifications You may have other privacy protections under Provincial laws, and we will comply with applicable laws when we share Personal Information. This Privacy Pledge does not apply to your relationship with other financial service providers. We may amend this Privacy Pledge at any time, and we will inform you of changes as required by law. If you would like to learn more about how we at U.S. Bank Canada use financial information about clients to deliver better client services and products more efficiently, please contact our customer service representatives at: 1-800-588-8065
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